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San Diego Public Information Office Records, 1971-1978 | Special Collections & University Archives

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Collection Overview

Title: San Diego Public Information Office Records, 1971-1978Add to your cart.

Predominant Dates:1976-1978

Primary Creator: Public Information Office (1970-)

Extent: 29.39 Linear Feet

Arrangement:

I. Committee Files

   1.  Community Liaising, 1975-1978

   2.  Projects and Programs, 1972-1976

II. Administrative Files

   1.  Correspondence and Memorandums, 1973-1976

   2.  Financial Records, 1972-1976

III. News Releases, 1972-1978

IV. Newspaper Clippings, 1977-1978

Date Acquired: 00/00/1979

Subjects: San Diego County (Calif.). Office of Public Information Services

Forms of Material: Organizational Records

Languages: English

Scope and Contents of the Materials

The San Diego Public Information Office Records documents the establishment of an information service for San Diego and the daily responsibilities of the Public Information Office (PIO) in the county.  The collection consists of community liaising program files, correspondence, memorandums, financial reports, and purchase orders documenting the management and daily responsibilities of the PIO.  The collection also includes news releases written and released by the PIO, and newspaper clippings.  The collection dates from 1971- 1978, however there is minimal documentation for the years 1971-1975.    The collection consists of four series: Committee Files, Administrative Files, News Releases, and Newspaper Clippings.  The Committee Files are divided into two sub-series: Community Liaising Files and Projects and Programs Files.  The Administrative Files are also divided into two sub-series: Correspondence and Memorandums, and Financial Records.

The Committee Files series documents the Public Affairs unit which distributed and liaised between communities and development agencies, and the Publications unit which created skits, slide shows, and pamphlets for County projects and programs.  It consists of two sub-series: Community Liaising files, and Projects and Programs.  The Community Liaising files sub-series consists of minutes and agendas for San Diego County communities which were distributed by the PIO to the general public.  The sub-series also includes minutes and agendas from the Chief Administrative Office, the Civil Service Commission, Environmental Development Agency, and Integrated Planning Office.  It dates from 1975-1978 and is files alphabetically by community name.  The Projects and Programs sub-series document the tasks and community outreach programs the Public Information Director and staff carried out on a daily basis.  The Projects and Programs files also include general files such as job descriptions, policies, procedures, reports, and office information.  It dates from 1972-1976 and is filed alphabetically.

The Administrative Files series documents the Staff Services unit of the PIO and contains the financial records and inter-departmental documents used by the Public Information Director and staff throughout the duration of the offices existence, and documents the spending habits and cutbacks to the County department in the 1970's.  It consists of two sub-series: Correspondence and Memorandums and Financial Records.  The Correspondence and Memorandums sub-series consists of inter-departmental agendas, memorandums, and correspondence, as well as correspondence with other County departments and community programs and documents the everyday tasks of the PIO staff.  It dates from 1973-1976 and is filed alphabetically.  The Financial Records sub-series consists of  budget analysis, fiscal and quarterly reports, purchase orders, and bills and documents spending habits and cutbacks during county-wide budget shortfalls in the 1970's.  The Correspondence and Memorandums are arranged in alphabetical order and date from 1973-1976.  The sub-series dates from 1972-1977 with a majority of reports dated from 1974-1976, and is filed alphabetically.

The News Releases series documents the Media unit of the PIO and includes a copy of the majority of news releases distributed by the PIO.  It includes some news releases from different County departments such as the Office of the Tax Collector, San Diego Region Overall Economic Development Program, Water Conservation, Department of Human Services, and Air Pollution Control District.  The series also includes issues of News Across the Board; press releases from the County Board of Supervisors dating from 1976-1978.  The series dates from 1972-1973 and 1975-1978, and is arranged in chronological order.

The Newspaper Clippings series documents stories and events significant to local county government published by local newspapers.  It includes clippings from nearly all newspapers in the county and range from 1971- 1978.  There is only one clipping from 1971, no clippings from 1972-1974, and only one dated clipping from 1975 along with three topical folders from 1975.  An official newspaper clipping service was established by the Public Information Office and 1977 and continued through 1978.  Most of the clippings are arranged in chronological order; there is one section from dated April 1977 to May 1977 that is arranged alphabetically by newspaper title.

Biographical Note

In 1970, the San Diego County Board of Supervisors became aware that the public lacked understanding of the roles, responsibilities, and limitations of the county government.  The County Board of Supervisors established the San Diego Public Information Office (PIO) which was developed into a public relations firm under the Chief Administrative Office and charged with creating a communications program for San Diego County government.  Frank Aleshire was elected as Chief Administrative Officer for the County in 1973, and oversaw the PIO for two years.  During which time the PIO developed and began implementing a broad, comprehensive public information program for the County.  In order to perform the tasks, the office was divided into four units: Media, Publications, Public Affairs, and Staff Services.

The Media unit was responsible for providing information and assistance to the news media servicing San Diego county public broadcasting and news releases.  Media created and distributed news releases to local newspapers for events and programs put on by various County departments.  The Publications unit provided slide shows, audio-visual programs, and pamphlets for projects around San Diego.  The skits and shows were used by different community outreach programs.  The Public Affairs unit developed and implemented programs designed to communicate directly with various community groups and to coordinate with the planning department.  In the 1970’s, many communities were built across San Diego and the Public Affairs unit recorded and distributed the notices, agendas, and minutes of all the community planning groups and the development agencies.  Staff Services provided specialized clerical support for the whole department.  Staff Services paid and kept information about vendors, made reports and budgets for the office, and distributed that information to the County.

San Diego County underwent many changes in the 1970's, some motivated by budget cuts and job freezes.  Fred Christensen came in as Public Information Director in the early 1970's interested in re-evaluating the program and re-designing it, and Hal Peyer, Assistant Director was hired in 1975 to help reformulate the program.  In the late 1970's, the PIO was moved into the County's Program Development Agency along with several other departments.  Since the 1980's, the Public Information Office moved several times.  In 1997, the Board of Supervisors developed the Department of Media and Public Relations (DMPR) to ensure information about county issues,  programs and services move quickly  and accurately to the public, employees, and news organizations.  In 2010, it was re-organized and re-named the County Communications Office and is responsible for media and public relations for the County of San Diego, including emergency communications, media relations, news releases, news letters, publications and several major multimedia Board presentations.  While the Office's responsibilities have remained the same, its name, job titles, and staffing structure have reflected changing times and the importance of the internet as an important communications vehicle.

Subject/Index Terms

San Diego County (Calif.). Office of Public Information Services

Administrative Information

Repository: Special Collections & University Archives

Access Restrictions: This collection is open for research.

Use Restrictions: The copyright interests in some of these materials have been transferred to or belong to San Diego State University. The nature of historical archival and manuscript collections means that copyright status may be difficult or even impossible to determine. Copyright resides with the creators of materials contained in the collection or their heirs. Requests for permission to publish must be submitted to the Head of Special Collections, San Diego State University, Library and Information Access. Permissions is given on behalf of Special Collections as the owner of the physical item and is not intended to include or imply permission of the copyright holder(s), which must also be obtained in order to publish.  Materials from our collections are made available for use in research, teaching, and private study. The user must assume full responsibility for any use of the materials, including but not limited to, infringement of copyright and publication rights of reproduced materials.

Acquisition Source: Hal Peyer

Preferred Citation: Identification of item, folder title, box number, San Diego Public Information Office Records, Special Collections and University Archives, Library and Information Access, San Diego State University.


Box and Folder Listing


Browse by Series:

[Series 1: Committee Files, 1972-1978],
[Series 2: Administrative Files, 1972-1976],
[Series 3: News Releases, 1972-1978],
[Series 4: Newspaper Clippings, 1977-1978],
[All]

Series 2: Administrative Files, 1972-1976Add to your cart.
Sub-Series 1: Correspondence and Memorandums, 1973-1976Add to your cart.
Box 9Add to your cart.
Folder 6: Advertising Information- Correspondence, 1975Add to your cart.
Folder 7: Advertising- San Diego Gas & Electric- correspondence, 1976Add to your cart.
Folder 8: Affirmative Action- Correspondence, 1975-1976Add to your cart.
Folder 9: Aleshire, Frank- correspondence, 1974Add to your cart.
Folder 10: Animal Regulations- Memos, 1974Add to your cart.
Folder 11: Bilingual Designation- Memos, 1976Add to your cart.
Folder 12: Board Chambers Remodeling- Memos, 1975Add to your cart.
Folder 13: Board of Supervisors- Correspondence, 1970-1972Add to your cart.
Folder 14: Board of Supervisors- Correspondence, 1970-1972Add to your cart.
Folder 15: Board of Supervisors- Correspondence, 1970-1972Add to your cart.
Folder 16: Board of Supervisors- Correspondence, 1973-1978Add to your cart.
Box 10Add to your cart.
Series 1: Board of Supervisors- Correspondence, 1973-1978Add to your cart.
Series 2: Board of Supervisors- Correspondence, 1973-1978Add to your cart.
Series 3: Board of Supervisors Reception-Memos, 1974Add to your cart.
Series 4: CECo- Correspondence, 1974Add to your cart.
Series 5: Census Information Program- Memos, 1974-1975Add to your cart.
Series 6: CETA II & IV- Correspondence, 1974-1975Add to your cart.
Series 7: Chief Adminstrative Officer, Office of- Correspondence, memos, 1975-1976Add to your cart.
Series 8: Citizens' Planning Advisor- Memos, 1975Add to your cart.
Series 9: County Today- Correspondence, December 1975Add to your cart.
Series 10: Department of Corrections Controversy- Memos, correspondence, 1974Add to your cart.
Series 11: Employee Relations- Memos, 1976Add to your cart.
Series 12: Integrated Planning Office- Memos, 1975Add to your cart.
Series 13: Management- Memos, July 1974Add to your cart.
Series 14: Memos to StaffAdd to your cart.
Series 15: Miscellaneous Correspondence, 1974-1976Add to your cart.
Series 16: Miscellaneous Correspondence, 1974-1976Add to your cart.
Series 17: PIO Authority & Organization- Memos, 1975Add to your cart.
Series 18: PIO Management- Memos, 1975Add to your cart.
Box 11Add to your cart.
Folder 1: Policy Matters- Memos, 1974-1976Add to your cart.
Folder 2: Press Room Relocation- MemoAdd to your cart.
Folder 3: Program Evaluations- Memos, Correspondence, 1974Add to your cart.
Folder 4: Publications Cost- Memos, 1974-1975Add to your cart.
Folder 5: Publications Requests- Correspondence, 1974-1975Add to your cart.
Folder 6: Publications Unit-Memos, Newsletters, 1975Add to your cart.
Folder 7: Public Affairs Unit- Memos, 1975Add to your cart.
Folder 8: Public Health- Correspondence, News Releases, 1975-1976Add to your cart.
Folder 9: Public Works- Correspondence, Charts, 1974-1976Add to your cart.
Folder 10: Reading File- Correspondence, 1973-1974Add to your cart.
Folder 11: Reading File- Correspondence, July- December 1974Add to your cart.
Folder 12: Reading File- Correspondence, July- December 1974Add to your cart.
Folder 13: Reading File- Correspondence, July- December 1974Add to your cart.
Folder 14: Reading File- Correspondence, July- December 1974Add to your cart.
Folder 15: Reading File- Correspondence, January- March 1975Add to your cart.
Folder 16: Reading File- Correspondence, January- March 1975Add to your cart.
Folder 17: Scracs Convention- Memos, 1975Add to your cart.
Folder 18: Special Public Services- Memos, February 1975Add to your cart.
Folder 19: Standardization of County Graphics- Correspondence, 1973Add to your cart.
Folder 20: Substance Abuse- Richard Jacobson- Correspondence, October 1976Add to your cart.
Folder 21: Swearing In Ceremonies- Correspondence, January 6, 1975Add to your cart.
Box 12Add to your cart.
Folder 1: Vapor Recovery Issue_ Correspondence, 1975Add to your cart.
Folder 2: Warner Brothers- Correspondence, July 1974Add to your cart.
Folder 3: Welfare, Dept of San Diego- Correspondence, October 1975Add to your cart.
Sub-Series 2: Financial Records, 1972-1976Add to your cart.
Box 12Add to your cart.
Folder 4: Analysis Year End Funds, 1974-1975Add to your cart.
Folder 5: Arts & Crafts Press- Booklet (2307), 1975-1976Add to your cart.
Folder 6: Books- Office- Newspaper Renewals (2308), 1974-1976Add to your cart.
Folder 7: Bottled Water (2225), 1974-1975Add to your cart.
Folder 8: B/S Approved Travel (2356)Add to your cart.
Folder 9: Budget, 1973-1974Add to your cart.
Folder 10: Budget, 1974-1975Add to your cart.
Folder 11: Budget, 1975-1976Add to your cart.
Folder 12: Budget, 1975-1976Add to your cart.
Folder 13: Budget, 1976-1977Add to your cart.
Folder 14: BUdget- Five Year Staffing History, 1976Add to your cart.
Folder 15: Budget- Hearing MediaAdd to your cart.
Folder 16: Budget- Information & Expenditures, 1972-1973Add to your cart.
Folder 17: Budget- Instructions, 1975-1976Add to your cart.
Folder 18: Budget Instructions, 1976-1977Add to your cart.
Box 13Add to your cart.
Folder 1: Budget Instructions, 1976-1977Add to your cart.
Folder 2: Budget- Process Public Input, 1974Add to your cart.
Folder 3: Budget- Process Plannig Public Input (Budget Hearing Reports), 1975-1976Add to your cart.
Folder 4: Budget- Proposed, 1974-1975Add to your cart.
Folder 5: Budget- Proposed, 1977-1978Add to your cart.
Folder 6: Budget- Public Information Program, 1975-1976Add to your cart.
Folder 7: Budget- Public Information Program, 1976-1977Add to your cart.
Folder 8: Budget- Reports, 1976-1977Add to your cart.
Folder 9: Budget- Slide ShowAdd to your cart.
Folder 10: Budget- Task Force Distribution (Public Input) 1-5, 1974-1975Add to your cart.
Folder 11: Budget- Quarterly Reports, 1976-1977Add to your cart.
Folder 12: Budget- Unit & Division Worksheet, 1976-1977Add to your cart.
Folder 13: Budget- Work Paper, 1975-1976Add to your cart.
Folder 14: Budget- Work Papers, 1976-1977Add to your cart.
Box 14Add to your cart.
Folder 1: Budget- Worksheets, 1977-1978Add to your cart.
Folder 2: CAO Approved Travel (2357), 1975-1976Add to your cart.
Folder 3: Carroll (F.Y.) First Quarter, July 1972- June 1973Add to your cart.
Folder 4: Central Typesetting (F.Y.1972-1973) Closed- 2nd Quarter, October- DecemberAdd to your cart.
Folder 5: Central Typesetting- Graphics (2315), 1974-1976Add to your cart.
Folder 6: C & D Printing Company (F.Y. 1971-1972) 2nd Quarter, October- DecemberAdd to your cart.
Folder 7: Dial-A-Fact Contract (2315)Add to your cart.
Folder 8: Eucalyptus (2315), 1975-1976Add to your cart.
Folder 9: Fixed Assets InventoryAdd to your cart.
Folder 10: Frazee (2305), 1972-1976Add to your cart.
Folder 11: KPBS- FM Broadcast (2315), 1975-1976Add to your cart.
Folder 12: Maintenance & Repair 037.285, 1973-1974Add to your cart.
Folder 13: Maintenance of Equipment (2280)Add to your cart.
Folder 14: Memberships (2300), 1973-1975Add to your cart.
Folder 15: M & G Offset Management Memo, 1974-1976Add to your cart.
Folder 16: Nelson 4th Quarter April- June (closed), 1972-1973Add to your cart.
Folder 17: Nelson (2315), 1975-1976Add to your cart.
Box 15Add to your cart.
Folder 1: Non-Travel Expense OBJ 305, 1973-1974Add to your cart.
Folder 2: Non-Travel Expense (2358), 1975-1976Add to your cart.
Folder 3: Office Expense (2305)Add to your cart.
Folder 4: Office Expense (2305)Add to your cart.
Folder 5: Photic 1st Quarter, 1973-1974Add to your cart.
Folder 6: Photic 3rd Quarter (Jan- Mar), 1972-1973Add to your cart.
Folder 7: Photic 3rd Quarter (Jan- Mar), 1972-1973Add to your cart.
Folder 8: Photic 4th Quarter- Closed (April- June), 1972-1973Add to your cart.
Box 16Add to your cart.
Folder 1: Photic 4th Quarter- Closed (April- June), 1972-1973Add to your cart.
Folder 2: Photic, 1974-1975Add to your cart.
Folder 3: Photic, 1974-1975Add to your cart.
Folder 4: Photic, 1974-1975Add to your cart.
Folder 5: Photic (2315), 1975-1976Add to your cart.
Folder 6: Photic (2315), 1975-1976Add to your cart.
Folder 7: Perspective (2307), 1975-1976Add to your cart.
Folder 8: Professional & Specialized Services (OBJ 315), 1973-1974Add to your cart.
Folder 9: Professional & Specialized Services (2315)- KPBS BroadcastAdd to your cart.
Folder 10: Purchasing Dept. (sub-orders no. 22040-34318)Add to your cart.
Box 17Add to your cart.
Folder 1: Purchasing Dept )Sub-orders no. 22040-34318)Add to your cart.
Folder 2: Purchase Orders (OBJ 310) (closed) Office Expense, 1973-1974Add to your cart.
Folder 3: Purchase Orders - Miscellaneous (4510), 1975-1976Add to your cart.
Folder 4: Rents & Leases (2330)Add to your cart.
Folder 5: Rents & Releases (330), 1973-1974Add to your cart.
Folder 6: Special Dept. Expense (2340)Add to your cart.
Folder 7: Studio West, 1974-1975Add to your cart.
Folder 8: Sunlight Press, 1974-1975Add to your cart.
Folder 9: Sunset, 1974-1976Add to your cart.
Folder 10: Travel Claims OBJ 345, 1973-1974Add to your cart.
Folder 11: Travel OBJ 2357, 1974-1975Add to your cart.
Folder 12: Treck (F.Y.) 1st Quarter (July- Sept), Closed, 1972-1973Add to your cart.
Folder 13: Treck (2315), 1974-1975Add to your cart.
Folder 14: United Recording Electronics Industries, 1975-1976Add to your cart.
Folder 15: Western Radio (2315), 1975-1976Add to your cart.
Box 35Add to your cart.
Folder 3: Adopted Positions, 1975-1976Add to your cart.
Box 36Add to your cart.
Folder 1: Appropriation Subsidiary Ledger, October 8, 1975-June 17,1976Add to your cart.
Folder 2: Appropriation Subsidiary Ledger, Report 31, 1975-1976Add to your cart.
Folder 3: Budget Information, 1974-1975Add to your cart.
Box 37Add to your cart.
Folder 1: Budget Information & Expenditures, 1973-1974Add to your cart.
Folder 2: CAO- PIO- 0204- Ext Detail Report, 1974-1975Add to your cart.
Folder 3: Central Duplicating, 1973-1974Add to your cart.
Folder 4: Daily Default Activity Recap & Revenue DetailAdd to your cart.
Box 38Add to your cart.
Folder 1: Encumberances by Dept, 11/14/1975-06/23/1976Add to your cart.
Folder 2: Encumberances by DeptAdd to your cart.
Folder 3: Expenditure detail by sub-objected, 05/01/1976-05/18/1976Add to your cart.
Box 39Add to your cart.
Folder 1: Ext Detail report #3- CAO- PIO- 0204Add to your cart.
Folder 2: Ext Detail Report #31 CAO- IO- 0204, December 1794Add to your cart.
Folder 3: Labor Cost Distribution, 10/03/1975-05/28/1976Add to your cart.
Box 40Add to your cart.
Folder 1: Mileage (2359), 1974-1976Add to your cart.
Folder 2: Personal Receiving Management CompensationAdd to your cart.
Folder 3: Printing (2307)Add to your cart.
Folder 4: Recovered revenue (9996), 1975-1976Add to your cart.
Folder 5: Resources Reconciliation Reports 45, 1975-1976Add to your cart.
Folder 6: Special Dept Expense (OBJ 340), 1973-1974Add to your cart.
Box 41Add to your cart.
Folder 1: Work Production, 10/19/1975- 05/02/1976Add to your cart.
Folder 2: Spending Plan Document, 10/15/1975- 05/26/1976Add to your cart.

Browse by Series:

[Series 1: Committee Files, 1972-1978],
[Series 2: Administrative Files, 1972-1976],
[Series 3: News Releases, 1972-1978],
[Series 4: Newspaper Clippings, 1977-1978],
[All]


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